When people ask me to proofread their work, nine times out of ten their document needs editing. As a writer, you don’t need to be an expert in editing process and tasks (that’s my job), but it can help to understand the basics. It’s not surprising that people confuse editing and proofreading — after all, … Continue reading Does my work need editing or proofreading?
If you work for a government department or NGO, you probably use acronyms in your writing. It can be tempting to use lots of acronyms, as they shorten your sentences and save space on the page. But paragraphs full of acronyms can confuse your readers, slow down their reading and mean your well-crafted messages are … Continue reading Use acronyms thoughtfully
Any organisation that writes documents will benefit from having a style guide. If you’re not sure what a style guide is, or how to use one, this article will help you get started. What do we mean by ‘style’? Every time you write a document you make choices about style. For example, how to spell … Continue reading What is a style guide, and do I need one?
Apostrophes act as signals to readers. They may seem insignificant, but when they are used incorrectly they confuse readers and slow down their reading. Are you’re sometimes unsure about whether a word needs an apostrophe? This article will help you understand the general rules. It's actually quite simple: there are only two occasions when you … Continue reading Use apostrophes correctly
Does it take longer than you expect to finish writing a document for your organisation or business? Do you find that too many people want to change your draft and re-negotiate the contents? These are common problems that have a significant impact on productivity. When many people review a document, sometimes more than once, it … Continue reading Streamline your document review